X-Press Boat Club - Constitution PDF Print E-mail
Written by Martin Green   
Sunday, 20 March 2005 23:06

X-PRESS BOAT CLUB

 

CONSTITUTION

 

1. Name

The name of the club shall be known as X-PRESS BOAT CLUB hereinafter known as the CLUB.

 

2. Objectives

The objectives of the CLUB are to promote amateur rowing with particular emphasis on veteran rowing.

 

3. Membership

The following are eligible for membership:

A. Open to all over the age of 18 (excluding coxes)

 

            B. Classes of membership:

                        Full members

                        First year members

                        Students Full Year

                        Students Term Time only

                        Students non-Term Time only

                        Own Equipment

                        Social members (do not have access to or use of boats or equipment)

                        Coxes

                        Coaches

Visiting members (eg for bumping races)

Added Jan 2013: Group student membership

 

C. Election:

                        Candidates for election to membership shall make a request to one of the crew

                        captains who will seek approval at the next captain’s meeting.   Acceptance will be

                        granted if approved by the Committee and the receipt of a completed signed

                        membership form and the appropriate subscription.

                                               

            D. Restriction:

                        A person who has been expelled from, or refused membership of, British

                        Rowing shall not be eligible for membership.

 

            E. Acceptance:

                        The Committee may at its sole discretion, decline to accept renewal of membership,

                        from any person, without disclosing the reason.

 

4. Equal Opportunities Policy

The Club will ensure that the talents and resources of all members are utilised to the full and that no member receives less favourable treatment on the grounds of gender, disability, marital status, creed, ethnicity, age or sexual orientation or is disadvantaged by conditions or requirements which cannot be shown to be relevant to performance.

 

5. Child Protection Procedures

The Club accepts the policy and procedures relating to Child Protection, as set out by the British Rowing, and requires all members to accept them as a condition of membership.

 

6. Subscription

The rates of subscription shall be determined as each Annual General Meeting and shall be due on 1st January of each year and in the case of new members on acceptance of membership.

 

 

7. Cessation of Membership

            A. Any member may resign by notifying his/hers crew captain, such resignation will be ratified at the next captain’s meeting.

 

            B. Any member violating any of the rules or regulations of the Club or being adjudged guilty of unsatisfactory conduct may, by resolution of the Committee, be suspended or expelled.   Any member so suspended or expelled may appeal to an independent Hearing Panel if such an appeal is approved by the Committee.   The panel may be drawn from the membership of the Club or from other clubs in the region.   The panel will hear and receive evidence, reach a conclusion, affirm or reject the sanctions imposed as appropriate.

            Any hearings panel must give a fair and independent hearing to the appellant within an appropriate timescale.   Hearings must not contravene the Human Rights Act 1998 or any other  policies of the Club and Amateur Rowing Association.

 

            C. A member shall be deemed to have resigned from the Club if, after due notice from the crew captain or a member of the Committee they have not paid by 1st February the annual subscription which became due on 1st January.

 

8. Disqualification from Holding Office

Only members entitled to vote are eligible to hold office.

 

9. Committee

A. The Committee shall conduct the affairs of the Club as a whole except those relating to

rowing, and shall consist of the President, Treasurer, Secretary and two other members who shall be elected at the AGM.   Of the two members elected, one should represent men’s rowing and one women’s rowing.

 

B. Nominations for the position of President, Treasurer and Secretary shall be put forward in the form of a motion at the AGM.  The members attending an AGM may elect a nominated person to the role of Honorary Life President.

 

            C. The Committee shall elect a Vice-Chairman from among its number.

 

            D. The term of office shall be for one year, and members shall be eligible for re-election.

 

10. Duties of Committee

            A.President: The President, or someone nominated by him/her, will preside at all General meetings of the Club and at all meetings of the Committee, and shall be responsible for guiding the activities of the club in accordance with its general policy as expressed by the majority of its members.   The President shall represent or arrange for the representation of the Club at British Rowing regional level and at meetings or other organisations.

 

            B. Secretary:  The Secretary will be responsible for the organisation of meetings of the Committee and of the Club, and the recording of minutes relating to such meetings and all correspondence relating to the general business of the Club.

 

            D. Treasurer:  The Treasurer will be responsible for the collection and disbursement of all monies belonging to the Club and will keep proper accounting records of all such transactions.   He or she will present to the members at the AGM a balance sheet and income and expenditure account showing the Club’s financial position and the results of its transactions for the year.   The transactions of the Club will be conducted through a bank account and will require the signatures of either the President or the Treasurer.

 

11. Captains

 The Crew Captains will be responsible for all matters associated with rowing, i.e. events, maintenance of equipment, bookings for outings, organisation of crews, collection of subs, new members and any other activities which relate to the promotion of rowing.

 

12. Captains Meetings

The Captains Meetings will take place once a month, normally on the first Sunday in each month, and be chaired by one of the attending Captains to be agreed upon by those attending.

 

13. General Meetings

            A. An Annual General Meeting shall be held in January of each year. There shall be laid before the meeting a statement of accounts made up to the 30th September of the preceding year.

 

            B. An Extraordinary General Meeting shall be called on the instructions of a simple majority of the Committee, or on a requisition signed by not less than 20 members of the Club entitled to vote.

 

            C. Not less than 21 days clear notice shall be given, specifying to all members the time and business of the General Meeting.

 

            D. At any General Meeting, a resolution put to the vote of the Meeting shall be decided by a show of hands, of those entitled to vote.

 

            E. At all Meetings the President will preside or, in his/her absence, a Chairman for the meeting may be nominated by the Club President.

 

            F. At all General Meetings not less than 15 members of the Club entitled to vote shall constitute a quorum.

 

            G. Absences of Quorum: If after half an hour from the time appointed for the meeting, a quorum is not present, the Meeting, if called at the request of the members, shall be dissolved.   In any other case, the Meeting shall be adjourned until a time and place to be fixed by the Committee.   If a quorum is not present within half an hour for the time appointed for an Adjourned Meeting, the members present shall be a quorum.

 

            H. Accidental Omission:  Accidental omission to give notice of a meeting to, or the non-receipt of notice of, a meeting by any member shall not invalidate the proceedings of a meeting.

 

14. Liability

The Committee shall manage the affairs of the Club.   Financial or legal liability incurred in the rightful exercise of their office shall not, however, be the personal responsibility of the Committee, but shall be the responsibility of the Club as a whole.

 

15. Voting

Only full members are entitled to vote at all meetings.

 

16. Alteration of Constitution

            A. This constitution shall not be altered, amended or rescinded except by a General Meeting of the Club.

            B. A resolution to give effect to a change must be passed by at least 75% of the members present at the General Meeting and voting on this behalf.

                       

17. Auditor

Every Annual General Meeting shall appoint an Auditor who shall at the conclusion of the next financial year examine the accounting records of the Club, and report to the members on the income and expenditure accounts and balance sheet that are presented to the next AGM.

 

18. Distribution of Profits

In no circumstances can any profit be distributed to members, but any profits earned shall be used in furthering the object of the Club.

 

19. Termination

The Club shall not terminate except by a resolution of a Special General Meeting convened for the purpose and, in such an event, any surplus assets shall be handed over to a body or bodies with similar objectives or to a charity or charities, agreed by the meeting which formally terminates the Club, or to British Rowing.  In no circumstances can surplus assets be distributed to members.

 

20. Power of Decision

Any matter not provided for in this constitution, or any question over the interpretation of it shall be dealt with by the Committee whose decision shall be final.

 

21. Safety

The Committee shall appoint a member to act a Safety Advisor whose duty it will be to understand the requirements of the British Rowing Code of Practice for Water Safety and advise on their prominent display, their observation and their implementation at all times.

 Revision 5.     Adopted 15th Jan 2017                           

Last Updated on Thursday, 02 March 2017 16:04